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Mailing Lists
Please Note: This page is currently under construction. If you cannot find the answer to your question on this page, please contact us at aya.lists@yale.edu
General Mailing List Questions
- What is MailMan?
- What mailing lists are available?
- What is the cost for subscribing to a mailing list?
- What are some general guidelines for posting messages to lists?
What is MailMan?
MailMan is the new and improved software that now manages the AYA mailing lists. While users will still send and receive emails in the same manner, they will no longer need to use cumbersome command lines to make changes to their mailing list settings. Instead, users can now update their member options, subscribe, and unsubscribe through a single, easy-to-use website. Additionally, more advanced users can now integrate HTML into their emails, allowing them to visually enhance their posts to the mailing lists. This update is a part of the AYA's ongoing commitment to improving customer service and we welcome any comments or questions about the MailMan service
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What mailing lists are available?
The AYA has established mailing lists for the following constituencies:
Classes |
Graduate Schools |
'37, '39, '42, '43, and '45 through 2005 |
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Professional Schools |
Geographical Regions |
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Others |
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What is the cost for subscribing to a mailing list?
There is no charge for this service, however, you must have an email account to subscribe.
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What are some general guidelines for posting messages to lists?
Please click here to see the etiquette page
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How Do I...?
- Subscribe to a mailing list?
- Unsubscribe from a mailing list?
- Send and receive messages?
- Reply to a posting?
- Find my member options and what is available to change?
- Subscribe to more than one mailing list?
- Send an attachment?
- Send an HTML email?
- Access a list archive?
- Retrieve my password?
How do I subscribe to a mailing list?
To subscribe to a mailing list, please go to http://www.aya.yale.edu/lists/, select the appropriate group of lists and then follow the instructions provided on the page.
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How do I unsubscribe from a mailing list?
To unsubscribe from the mailing list, go to the following website
- http://ayalists.yale.edu/mailman/options/your-list-name/your-email-address -
changing the text
"your-list-name" to the name of your list and "your-email-address" to the email
address which is subscribed to the list. For example, if you are subscribed
to the y1990-l list with the email address johndoe@aya.yale.edu, you will
want to
go to http://ayalists.yale.edu/mailman/options/y1990-l/johndoe@aya.yale.edu
Once at the page, click the button labeled "Unsubscribe".
A confirmation email will then be sent to your email address. In order to complete the unsubscribe process, you
will need to open the confirmation email and follow the instructions it provides. This extra step is necessary to ensure that you
are the person requesting that you be unsubscribed.
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How do I send and receive messages?
To post a message to all list members, send an email to listname@ayalists.yale.edu where "listname" is the name
of your list.
To receive messages, you only need to subscribe to the list from which you wish to receive messages. Go
here for instructions on how to subscribe.
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How do I reply to a message?
If you would like to reply to the entire list, you will just hit the reply button in your email software.
If you would like to reply with a personal message to the individual who sent the message, you will use the forward button in your email software and send it to the email address of the individual listed in the email in the from: section.
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How do I find my member options and what is available to change?
You can find your member options by going to http://ayalists.yale.edu/mailman/options/your-list-name/
your-email-address changing the text "your-list-name" to the name of your list and "your-email-address" to
the email address which is subscribed to the list. For example, if
you are subscribed to the y1990-l list with the email address johndoe@aya.yale.edu,
you will want to
go to http://ayalists.yale.edu/mailman/options/y1990-l/johndoe@aya.yale.edu
Once at the page, you will need to enter your password (which was sent
with the confirmation email which you received after subscribing) in
order to log
in and change your options (if you have forgotten your password, at the
bottom of the page there is a button labeled "Remind" which you can click
to have your password emailed to you).
Once you have logged in, you will have access to a number of options for all the lists to which you are subscribed,
including:
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How do I subscribe to more than one mailing list?
You can subscribe to additional mailing lists the same way you subscribed to your first mailing list by going to: http://www.aya.yale.edu/lists/.
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How do I send an attachment?
Because attachments can carry viruses, for the safety of users, attachments
cannot be sent to mailing lists. Your message itself will still continue
to the list, but the attachment will be deleted from the message. List
subscribers may also receive
your message with the following text:
(This warning was inserted by Yale University ITS Central Email Systems)
This message contains one or more attachments that are of a type that
commonly carry malicious software such as viruses.
To help prevent accidental virus infection, the attachment(s) were
renamed as follows:
"extension.exe" was renamed to "extension.xex"
The above attachments should be scanned with up-to-date virus checking
software before they are used! Please see detailed information about
this process at:
http://www.yale.edu/email/central/attrename.html
(End of inserted warning)
Please go to
http://www.yale.edu/email/central/attrename.html for a detailed explanation
of attachment renaming.
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How do I send an HTML email?
To send an HTML email, you can simply insert HTML code into the body of your message as if it were a website. If you would like to include any images in your message they must be linked to an external website (if you try to include your images as attachments, they will be deleted, as explained here).
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How do I access a list archive?
Go to http://ayalists.yale.edu/mailman/options/your-list-name changing the text "your-list-name" to the name of
your list. For example, if you want the archive for the y1990-l list, you would go to
http://ayalists.yale.edu/mailman/options/y1990-l
Once at the page, you will see a link to the archives in the "About" section.
Please Note: List archives are only available to current list subscribers.
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How do I retrieve my password?
To request your password, you will go to http://ayalists.yale.edu/mailman/options/your-list-name changing the text "your-list-name" to the name of your list. For example, if you want the password for the y1990-l list, you would go to http://ayalists.yale.edu/mailman/options/y1990-l. You will enter your email address where asked and then click on 'remind'.
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Error messages
Why was my attachment renamed?
Please go to http://www.yale.edu/email/central/attrename.html for an explanation.
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What does "message has implicit destination" mean?
This error message means that the address for the list was not found in the To: or CC:
headers.
Typically this is due to one of a few reasons:
1) Your list has a different domain name (FQDN) than you think it does, or than was used as the target address of the message. See the second to last entry on the main list configuration page to ensure that you have this set properly.
2) The message was BCC'ed (blind carbon copied) to the list, and was actually not addressed to the list directly (not that you can see).
3) The message was addressed to more than 10 recipients
SPAM often has one or more of these characteristics, therefore MailMan does not
accept messages with any of them in order
to protect the mailing lists from potential SPAM.
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