A formal training program, complementing the AYA Assembly, to ensure that volunteers are effectively motivated, inspired, and equipped to lead alumni organizations at Yale. The Forum includes presentations and discussion on Yale’s institutional goals and priorities, volunteer recruitment and management, and best practices from other local Yale alumni organizations.
The program consists of two full-day sessions for key volunteer leaders representing the full range of alumni organizations. Sessions include lecture and breakout discussions, as well as meals and breaks. We also try to include a University update from the senior administration and a faculty presentation on a topic of interest to volunteer leaders.
Invited volunteers include officers and other leaders from regional Yale clubs, Yale College classes, SIGs, and graduate & professional schools, as well as AYA Board and committee members, AYA delegates, and other leadership categories as appropriate.
Groups are strongly encouraged to give preference to leaders whose terms will continue beyond the current academic year to provide maximum benefit from this intensive leadership training opportunity.
Other alumni who do not occupy specific leadership roles may also be invited to this event, in consultation with AYA staff.
The Forum delivers 6-8 training modules over the course of the two days. Modules are designed to provide Yale alumni leaders with the tools they need to lead their boards and area alumni. Sessions will include relevant case studies and ample opportunity for participants to share their own success stories and to brainstorm on challenges faced by their organizations.
Topics will cover such areas as mission discernment (what is the role of your organization today?), principles of strategic planning, best practices in leadership, governance and volunteer management, and creative programming ideas for major cities. The program will also include targeted video clips and small group breakout sessions.
AYA STRATEGIC PLAN: "AMBASSADORS FOR YALE" AND NEW DIRECTIONS IN ALUMNI RELATIONS
1) Focusing on the volunteer
2) Creating new programs and enhancing existing ones
3) Discerning priorities for AYA funding
4) Celebrate What’s Right with the World video
1) Discerning mission and identifying priorities
2) “Club” vs. nonprofit dynamics
VOLUNTEER MOTIVATION & MANAGEMENT
1) Why alumni volunteer—needs and expectations
2) Recruitment and retention strategies
3) Succession planning
GOOD TO GREAT AND METRICS FOR SUCCESS
1) Good to Great worksheet discussion
2) Growth opportunities—how do we know when we’ve been successful?
3) Working in Non-Profits – what do we measure?
4) Success metrics that are important to Yale and to the AYA
THE STRATEGIC PLANNING PROCESS
1) Strategic planning guidance—successful methods
2) Ensuring alignment with Yale priorities
3) Setting goals, determining objectives
4) Best practices from other similar groups or institutions
TELLING OUR STORY – COMMUNICATING WITH ALUMNI
1) Evolution of non-profit organization
2) Communication techniques
3) How communications affects behavior
RECOGNITION AND THANKS
1) How do you effectively thank and recognize volunteers & organizers?
2) Keeping thanks/recognition efforts in balance with focus on people being served
3) How should AYA acknowledge and thank volunteers?
1) What have we learned this weekend?
2) What are the critical next steps for you and your Yale community?
3) Opening up new markets in your alumni audience
4) Partnerships with other groups, internal or external
5) Encouraging and rewarding innovative thinking
These books will be sent to you in advance of the Leadership Forum:
- Good to Great and Good to Great and the Social Sectors by Jim Collins
- Your Company’s Secret Change Agents by Richard Tanner Pascale and Jerry Sternin
- Our Iceberg Is Melting by John Kotter