(As amended April 2010)
This Association shall be called the Yale Graduate School Alumni Association (the "Association" or “GSAA”).
The purposes of the Association shall be to serve the interests and help to maintain the stature of the Yale Graduate School of Arts and Sciences, to provide a channel of mutual communication between the alumni and the Graduate School, and to provide review and counsel to the Dean regarding the direction of the Graduate School’s alumni relations programs and efforts.
All alumni of the Yale Graduate School shall be members of the Association. The term "alumni", including "alumnae", means any persons who are or have been candidates for degrees from the School and such other categories of former students as the Executive Committee may designate.
Administration of the affairs of the Association shall be vested in the Executive Committee consisting of the officers of the Association and as many additional members as the By-Laws shall provide. The conduct of the affairs of this Association shall be governed by a set of By-laws, not inconsistent with this Constitution, which may be amended from time to time in accordance with the provisions thereof.
This Constitution may be amended at any meeting of the Executive Committee by action of two-thirds of the entire membership of the Executive Committee voting in person or by conference telephone. Notice in writing of any amendment proposed to be acted upon by the Executive Committee shall be transmitted in print or electronic form to each member at least two weeks prior to such meeting. Any such amendment to this Constitution shall become effective upon its approval by the Yale Corporation.
Section 1. Delegates to the AYA Assembly duly appointed by the Executive Committee pursuant to Article I, section 8 of these by-laws shall be voting members of the Executive Committee of the Association. These members shall serve for so long as they remain Delegates of the AYA.
Section 2. The Executive Committee shall also include as voting members the officers elected pursuant to Article II, section 1, regardless of their current status as AYA Delegates.
Section 3. The Executive Committee shall also include as voting members the Dean of the Graduate School, the Chair of the Graduate and Professional Schools Committee of the Association of Yale Alumni, the President of the Graduate Student Assembly (GSA) and the Immediate Past Chair of the Executive Committee. All four members described in this section shall serve only during their terms of office.
Section 3a. The Executive Committee shall also include as voting members those members of the AYA Board of Governors who previously served on the GSAA Executive Committee. [Please note: members of the AYA Board of Governors with Graduate School degrees who have never served on the GSAA may attend Executive Committee meetings as non-voting "invited guests."]
Section 4. The Executive Committee may also include up to two non-voting Advisory Trustees at a given time, such members to be appointed by the Chair for one-year terms to take place within the two-year term of the Chair. An Advisory Trustee may be reappointed.
Section 5. Meetings of the Executive Committee will be held twice a year, in conjunction with the fall AYA Assembly and during the spring semester. Special meetings may be held at the call of the Chair. Notice of each meeting of the Executive Committee shall be given at least ten days in advance.
Section 6. One-half of the entire voting membership of the Executive Committee shall constitute a quorum for the transaction of business at any meeting. There will be no provision for voting by proxy; only those members in attendance will be able to vote on measures taken up by the Executive Committee.
Section 7. The Chair of the Association shall also serve as Chair of the Wilbur Cross Medal Selection Committee. The Immediate Past Chair and Vice-Chair of the Association shall also be members of this committee. At its spring meeting, the Executive Committee shall designate an additional three current members whose terms as members of the Committee will extend into the following year to serve on the Committee. The Dean and up to four members of the faculty of the Graduate School as are appointed by the Dean shall also serve on this committee.
Section 8. Delegates to the Assembly of the Association of Yale Alumni shall be appointed by the Executive Committee at its spring meeting, such Delegates to take office on the succeeding first of July. Should a vacancy occur among the Delegates to the AYA by reason of resignation, the Executive Committee may act at any regular or special meeting to fill the vacancy for the unexpired term. A Delegate who has been appointed to fill such a vacancy may be reappointed to a full term following the expiration of the partial term for which he or she was appointed.
Section 9. The Executive Committee may designate one or more subcommittees of the Executive Committee for such purpose or purposes as may be deemed advisable.
Section 10. The absence of any member of the Executive Committee for three consecutive Executive Committee meetings shall be deemed a resignation that the Executive Committee may but is not required to accept.
Officers and Duties
Section 1. The officers of the Association shall be elected at the Spring meeting from among those members of the Executive Committee who will have completed at least two years of service by June 30 following the Spring meeting, with the exception that the members of the Executive Committee specified in sections 3 and 4 of article I of the By-Laws are not eligible for election as officers.
Section 2. The officers shall be a Chair, a Vice Chair, a Secretary and a Treasurer, with the Chair and Vice Chair to be elected to a two year term of office and the other officers to serve for one year. Newly elected officers will begin their terms
on July 1 following their election.
Section 3. Any officers elected before July 1, 2002 under the constitution in effect prior to that time will be allowed full terms of office under this revised constitution beginning July 1, 2002.
Section 4. In the event a vacancy occurs in any office, the Executive Committee may elect one of its members qualified to be an officer to fill the unexpired term of that office. An officer who has been elected to fill such a vacancy may be re-elected to a full term following the expiration of the partial term for which he or she was appointed.
Section 5. The Immediate Past Chair shall serve in that capacity for a term of two years following the expiration of his or her term as Chair of the Executive Committee. In addition to being a voting member of the Executive Committee and the Wilbur Cross Committee during this time, the Immediate Past Chair will chair the Nominating Committee for the officers of the association. In January of each year, the Chair of the Executive Committee will appoint to the Nominating Committee three members of the Executive Committee serving in their second years as AYA Delegates and two members serving in their first years as AYA Delegates. The Immediate Past Chair will convene the Nominating Committee as often as necessary in order to name and present a slate of candidates to the Executive Committee at its spring meeting for any officer positions that may be open for the following year.
Section 6. Subject to the Executive Committee, the Chair shall have supervision of the affairs of the Association and shall be its chief executive officer. The Vice Chair shall perform such duties as may be assigned by the Executive Committee or the Chair. The Secretary shall give due notice of all meetings of the Executive Committee and shall record the minutes of all such meetings. The Treasurer shall also keep an account as appropriate of any financial transactions of the Association and report thereon when required by the Executive Committee.
These By-Laws may be amended by the affirmative vote of two-thirds of the members of the Executive Committee at any meeting at which there is a quorum as specified in Article I, Section 6, provided such proposed amendment is included in the notice of such meeting.