The AYA Assembly: General Information & Policies

Weekend Overview and Guest Policy

For AYA Delegates, Ex-Officio Delegates and other alumni volunteer leaders officially invited to the Assembly by the AYA, there is no charge for attendance at any of the Assembly events, program sessions, or meals, including the Yale Medal dinner. You are also welcome to bring one guest to all events; there is a flat fee of $250 per guest, regardless of which meals or sessions he/she attends. Please make your registration selections carefully to indicate the events that you and/or your guest plan to attend so we can reserve space in the sessions and at meals.


Registration and Hotels

  • Assembly check-in begins at 8 a.m. on Thursday of the Assembly weekend, and the opening plenary session starts at 9:15 a.m. Therefore, unless you live close enough to New Haven that you can arrive early on Thursday morning, we recommend that you come on Wednesday evening.


  • The AYA always reserves a limited number of reduced-rate rooms in blocks at downtown hotels for Assembly attendees. Registration for these special-rate rooms opened on August 17 and will remain open until October 9, or until availability is exhausted, whichever comes first. Participants are requested to please make reservations directly with one of these hotels using the link on the Assembly hotels page.


Voluntary Contributions and Tax Deductibility

Though all events are free of charge for each invited participant, the cost of hosting this Assembly program is significant. The AYA welcomes voluntary contributions at any level, and all such gifts will help us defray the cost of the weekend. Last fall, the many alumni who helped in this way made it possible for us to produce an event of greater quality than our budget would otherwise allow. You may be able to treat voluntary contributions to the AYA and any travel expenses you incur in conjunction with your volunteer position as tax-deductible charitable gifts. Contact your tax advisor for further information.

  • Note: If you find that cost would present a barrier to your attendance, please contact Ms. Alisa Masterson at the AYA ( or tel. 203-432-1947) for information on “financial aid” options; there are limited funds available to support Delegates who could not otherwise afford to attend the Assembly.


AYA Board of Governors Interest Session

Those volunteers who would like to know more about service on the AYA Board of Governors will have an opportuntity to do so during one of the “Information Session” breakouts on Friday. Service on the Board offers a wonderful opportunity to continue a delegate’s volunteer engagement. Although the Board of Governors Nominating Committee gives particular consideration to delegates with some experience, this Assembly session will also include information on other volunteer leadership opportunities. All Assembly attendees are welcome to attend. More information on the session will be included in the final program you will receive when you register on campus in November.